Information System Implementation

System Implementation When it comes to implementing or installing a refreshing governing body within a comp any(prenominal) or institution, there be many figures to consider, non only technology. System carrying out takes institutionalise when testing is complete and the team and objectify manager become responsible for implementing the saucily information system successfully for the sponsor or for the clients arranging or company. A successful executing can result in overall organizational efficiency and also streng and so the organization. However, a failed implementation can result in a strain on funds, schedule, and on the organization.Even though there argon different implementation methods, there argon more things to consider much(prenominal) as commitment, risks, resistance, user involvement, training, and visualisening. user commitment plays a huge factor on implementing and installing a system successfully. An implementation method, such as direct cutover, wi ll create a huge sense of commitment. When the direct cutover method is used, the grey system is being disposed of and the new one is being installed. It is as if yesterday, you were using an sometime(a) ready reckoner or system, and today you came in and there is a new computer or system in front of you.This method creates a huge sense of commitment with users because there is no system to go back to. When it comes to user commitment, the user must also be committed to change. The company or organization must be willing to implement changes, procedures, structure, and any other factors that are crucial for the system to function. This commitment, however, should not only come from users, but through the entire organization from top management down through the entire discombobulate. Edgar Schein, a former management professor from MIT, describes the perfect take aimership qualities for building commitment.He states that management should chip in attention to the project effor t and respond to project issues in an of import manner. Schein also states that it is necessary to train the organization to be prepared for the new system. Executive level commitment is probably the most important because employees can follow the managements lead and can encourage shared commitment of the project goal. Every systems project has some type of risk involved. This is because the system will impact the organization and organizations are constantly changing.To manage some risks, project managers or leaders should look at the size of the project. If it is similarly big, they should consider breaking it into modules. They should look at the changes in technology and determine if they can stick to the alike technology or whether they really do need the latest technology and if it will be beneficial. care should also look at the capability of their team. They should hesitancy the teams expertise. Top management should be permitive and committed as well. They can look at the budget for the project and question if it is true-to-life(prenominal) or not.Lack of risk management is also a major risk factor. Management should put one across chance plans if something goes wrong. Contingency plans can be very beneficial if the organization is constantly changing. Management will take a shit more than one plan ready depending on what might happen. Management can also question the schedule and see if it is even possible to complete it on time. However, sometimes the organization will fix clearly define goals with top management support allowing the successful implementation. Communication is also a secern success factor in system implementation.The direct cutover method, for example, might create a sense of spirited commitment which is a success factor however, this method is also the riskiest. there is no system to go back to if this fails. Sometimes an organization whitethorn underestimate how much things will change when it comes to implementin g a new system and overestimate the organizations ability to handle these changes. Also, if a system is very complex, it straightway relates to the amount of risk involved. At times, system implementation can be effected be resistance. There are many reasons a new system may be resisted.Sometimes a person may resist because of factors unique to the stem or themselves. In this situation, the individual or group must be informed or educated and the organization can increase user participation. This is an internal factor. An external factor would be the system itself. The system could possibly be non-user-friendly or have a poor design. In this situation, the system should be corrected. It can also be modified to better suit the organizations processes or procedures. Sometimes factors can be both internal and external. This deals with the organizational interaction of the system.System could possibly be inadequate and users may resist using it. The parallel system implementation woul d be a nifty method to use. In this method, both systems are running simultaneously. This is the safest of all methods. However, this is the most expensive of all methods and has no user commitment. There is no commitment because users feel that they can always go back because the old(a) system is sitting right there. User involvement is correlated to quality of management. When implementing a system in an organization or company, changes should be communicated to the users relating to their experience.When these changes are clearly communicated, users can compare and contrast and this can lead to a successful implementation. Users should also be involved in the decision process. Sometimes a new system can bring a hindrance of control over users work. In this case, a master copy implementation method would be beneficial. In this method, the new system is tested in one area. The old system eventually overlaps with the new. There is a low risk and a low cost. However, if the test g roup does not consist of many people, there is not much testing taking place.Some parts of the organization may resist being the testing group. Training is also a vital factor in successful system implementation. A successful training plan should include everyone who will use and support the new system. There should be appropriate timing on when to schedule the training. Training should ensure that users attend the new processes, interdependencies, and workflows as well as the basic functions of the system. In this situation, a phased implementation method would be beneficial. During the phased method, the system is introduced to different parts of the organization or company.They may introduce the system in particular(prenominal) departments at certain times. This will allow the department to prepare and allow the project team to examine from experience when it comes to implementing the system in different parts of the organization. Planning is a huge part of any project, no mat ter the size. A project plan should be well defined. If an organization has strong leading along with a great plan that is clearly stated and well accepted by the organization, then there will be a strong source of motivation allowing members of the rganization to work together to roll that common goal. A good project plan should have an analysis of the needs of the organization, specifications of team members roles, project schedule, success factors, risk analysis, training requirements, and functions and processes that will be effected. Having a clearly stated project plan will allow all members of the organization to know what to expect, how it is going to accept them, and how long it will affect them for.There may be more than one way to implement a system. However, commitment, risks, resistance, user involvement, training, and planning are important factors to look at. Some methods may be quicker or cheaper than others however, if the organization is committed, all the risks have been analyzed, there is little to no resistance, the user is involved with proper training, and there is a clearly defined project plan, the system implementation will most likely succeed regardless of what implementation method is used.